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The AAFES Routing Process Guide

 

 

 

Contents

Logistics Terminology

Shipping To AAFES CONUS (Contiguous United States) Facilities

Shipping To AAFES Overseas Facilities

Special Instructions or Routing Messages

Overseas VMI PO Routing Information

AAFES Logistics Customer Service Contacts

 

 

 

Logistics Terminology

 

CONSOLIDATIONS CENTERS (CC)

Consolidation of inbound AAFES merchandise by a Commercial Carrier designated through AAFES by combining smaller shipments into larger shipments and loaded onto AAFES Distribution Center trailers and moved to that Distribution Center.

 

FOB ORIGIN

Title to the goods or merchandise pass from the supplier or seller to AAFES when goods or merchandise are delivered to the carrier at the shipping point of origin. AAFES arranges the transportation and is ultimately responsible for the freight cost.

 

FOB DESTINATION

Title to goods or merchandise pass from the supplier or seller to AAFES upon delivery to the specified Store or Distribution Center. Supplier or seller arranges the transportation and pays the freight cost.

 

FOB CONSOLIDATOR

Title to goods or merchandise pass from the supplier or seller to AAFES upon delivery to the point of consolidation specified by AAFES. Supplier or seller arranges the transportation and pays the freight cost to the point of consolidation.

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Shipping to AAFES CONUS (Contiguous United States) Facilities FOB Origin Freight Terms

CONUS Vendors shipping to CONUS Stores

CONUS Vendors shipping to CONUS Distribution and Consolidation Centers

 

Shipping to AAFES CONUS (Contiguous United States) Facilities FOB Destination Freight Terms

CONUS Vendors shipping to CONUS Stores

CONUS Vendors shipping to CONUS Distribution Centers

 

Shipping to AAFES Overseas Facilities FOB Origin Freight Terms

CONUS Vendors shipping to Overseas Stores

CONUS Vendors shipping to Overseas Distribution Centers

 

Shipping to AAFES Overseas Facilities FOB Destination Freight Terms

CONUS Vendors shipping to Overseas Stores

CONUS Vendors shipping to Overseas Distribution Centers

 

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Shipping to AAFES CONUS Facilities FOB Origin Freight Terms

 

CONUS Vendors shipping to CONUS Stores

 

SMALL PACKAGE ROUTING - If the total shipment is less than 200lbs and less than 15 cubic feet, ship via the small package carrier on the purchase order direct to the facility designated in the "ship-to" location of the purchase order.

 

LESS-THAN-TRUCKLOAD - (LTL) - If the total shipment is greater than 200lbs or greater than 15 cubic feet but less than 5,000lbs and less than 700 cubic feet, ship via the commercial carrier specified on the purchase order directly to the facility designated in the "ship-to" location of the purchase order.

 

TRUCKLOAD - (TL) - If the total shipment is greater than 5,000lbs or greater than 700 cubic feet, you must call the AAFES Logistics department for alternate routing instructions other than the routing information specified on the purchase order.

 

FREIGHT TERMS - (LTL and TL) - Charges are to be Collect 3rd Party bill to:

 

AAFES Logistics

PO BOX 660202

Dallas, TX 75266-0202.

 

FREIGHT TERMS - (Small Package) - Charges are to be COLLECT.

 

The Carriers will bill AAFES direct.

 

CONUS Vendors shipping to CONUS Distribution and Consolidation Centers

 

SMALL PACKAGE ROUTING - If the total shipment is less than 200lbs and less than 15 cubic feet, ship via the small package carrier on the purchase order direct to the Distribution Center designated in the "ship-to" location of the purchase order.

Do not ship via a small package carrier to a LTL Consolidation Center.

 

LESS-THAN-TRUCKLOAD - (LTL) - If the total shipment is greater than 200lbs or greater than 15 cubic feet but less than 5,000lbs and less than 700 cubic feet, ship via the commercial carrier specified on the purchase order directly to the Distribution Center or Consolidation Center designated in the "ship-to" location of the purchase order.

 

TRUCKLOAD - (TL) - If the total shipment is greater than 5,000lbs or greater than 700 cubic feet, you must call the AAFES Logistics department for alternate routing instructions other than the routing information specified on the purchase order.

 

FREIGHT TERMS - (LTL and TL) - Charges are to be Collect 3rd Party bill to:

 

AAFES Logistics

PO BOX 660202

Dallas, TX 75266-0202.

 

FREIGHT TERMS - (Small Package) - Charges are to be COLLECT.

 

The Carriers will bill AAFES direct.

 

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Shipping to AAFES CONUS Facilities FOB Destination Freight Terms

 

CONUS Vendors shipping to CONUS Stores

 

SMALL PACKAGE ROUTING - If the total shipment is less than 200lbs and less than 15 cubic feet, ship via small package carrier direct to the facility designated in the "ship-to" location of the purchase order. AAFES encourages the use of the AAFES preferred small package carrier listed in the routing block of the purchase order.

 

LESS-THAN-TRUCKLOAD - (LTL) - If the total shipment is greater than 200lbs or greater than 15 cubic feet but less than 5,000lbs and less than 700 cubic feet, AAFES encourages the use of the AAFES preferred commercial carrier, listed in the routing block of the purchase order, directly to the facility designated in the "ship-to" location of the purchase order.

 

TRUCKLOAD - (TL) - If the total shipment is greater than 5,000lbs or greater than 700 cubic feet, shipping should be arranged by the vendor and shipped directly to the facility designated on the purchase order.

 

FREIGHT TERMS - Vendor is to pay the freight bill.

 

CONUS Vendors shipping to CONUS Distribution Centers

 

SMALL PACKAGE ROUTING - If the total shipment is less than 200lbs and less than 15 cubic feet, ship via small package carrier direct to the facility designated in the "ship-to" location of the purchase order. AAFES encourages the use of the AAFES preferred small package carrier listed in the routing block of the purchase order.

 

LESS-THAN-TRUCKLOAD - (LTL) - If the total shipment is greater than 200lbs or greater than 15 cubic feet but less than 5,000lbs and less than 700 cubic feet, AAFES encourages the use of the AAFES preferred commercial carrier, listed in the routing block of the purchase order, directly to the Distribution Center designated in the "ship-to" location of the purchase order.

 

TRUCKLOAD - (TL) - If the total shipment is greater than 5,000lbs or greater than 700 cubic feet, shipping should be arranged by the vendor and shipped directly to the Distribution Center facility designated in the "ship-to" location of the purchase order.

 

FREIGHT TERMS - Vendor is to pay the freight bill.

 

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Shipping To AAFES Overseas Facilities FOB Origin Freight Terms

 

CONUS Vendors shipping to Overseas Stores or Distribution Centers

 

SMALL PACKAGE ROUTING - If the total shipment is less than 200lbs and less than 15 cubic feet, ship via the small package carrier specified on the purchase order direct to the location designated in the "ship-to" area of the purchase order.

Do not ship via United States Postal Service or small package carrier to a Less-Than-Truckload Consolidation Center.

 

LESS-THAN-TRUCKLOAD (LTL) - If the total shipment is greater than 200lbs or greater than 15 cubic feet but less than 5,000 lbs. and less than 700 cubic feet, ship via the commercial carrier specified on the purchase order directly to the Distribution Center or Consolidation Center designated in the "ship-to" location of the purchase order.

 

TRUCKLOAD (TL) - If the total shipment is greater than 5,000 lbs. or greater than 700 cubic feet, you must call the AAFES Logistics department 14-days prior to the contractor ship date for routing instructions. The telephone number to call will be specified on the purchase order.

 

FREIGHT TERMS - (LTL and TL) - Charges are to be Collect 3rd Party bill to:

 

AAFES Logistics

PO BOX 660202

Dallas, TX 75266-0202.

 

FREIGHT TERMS - (Small Package) - Charges are to be COLLECT.

 

The Carriers will bill AAFES direct.

 

 

Shipping to AAFES Overseas Facilities FOB Destination Freight Terms

 

CONUS Vendors shipping to Overseas Stores or Distribution Centers

SMALL PACKAGE ROUTING - If the total shipment is less than 200lbs and less than 15 cubic feet, mail via the United States Postal Service, providing that each carton meets the US Postal measurement requirements, direct to the Store or Distribution Center facility designated in the "ship-to" location of the purchase order.

 

LESS-THAN-TRUCKLOAD (LTL) - If the total shipment is greater than 200lbs or greater than 15 cubic feet but less than 5,000 lbs. and less than 700 cubic feet, AAFES encourages the use of the AAFES preferred commercial carrier, listed in the routing block of the purchase order, directly to the Distribution Center or Consolidation Center designated in the "ship-to" location of the purchase order.

 

TRUCKLOAD (TL) - If the total shipment is greater than 5,000 lbs. or greater than 700 cubic feet, you must call the AAFES Logistics department 14-days prior to the contractor ship date for routing instructions. The telephone number to call will be specified on the purchase order.

 

FREIGHT TERMS - Vendor is to pay the freight bill.

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Special Instructions or Routing Messages

 

Carrier Delivery Appointment - All AAFES Distribution Centers require that any commercial carrier making a delivery call in advance for an appointment.

For carrier delivery appointment to the Dan Daniel Distribution Center - (757) 888-2845 or 2846

For carrier delivery appointment to the Fashion Distribution Facility - (757) 888-2906

For carrier delivery appointment to the Atlanta Distribution Center - (404) 469-5152

For carrier delivery appointment to the Waco Distribution Center - (254) 666-8540

For carrier delivery appointment to the West Coast Distribution Center - (209) 234-3735

 

Call AAFES Logistics for Routing - Telephone numbers - The following telephone numbers to the AAFES Logistics Routing Section should only be called if instructed to do so in the routing instructions on the purchase order.

 

For CONUS and Overseas Shipments (Less-Than-Container Loads - Dry Cargo Only)

Vendors shipping out of the following states of CT, DC, DE, MA, MD, ME, NH, NJ, NY, PA, RI, VA, VT, WV and Canada Call (214) 312-3858

Vendors shipping out of the following states of AZ, CA, CO, ID, MT, NM, NV, OR, UT, WA, and WY Call (214) 312-3075

Vendors shipping out of the following states of AL, FL, GA, KY, MI, NC, OH, SC, and TN Call (214) 312-3123

Vendors shipping out of the following states of AR, IA, IL, IN, KS, LA, MN, MO, MS, ND, NE, OK, SD, TX, and WI Call (214) 312-3860

 

For Overseas Shipments (Container Loads Dry Cargo Only)

Dry Cargo - Call (214) 312-2915 14-days prior to the contractor ship date.

 

For Overseas Shipments (Container Loads and Less-Than-Container Loads Refer Cargo Only)

Refrigerated Cargo - Call (214) 312-2947 14-days prior to the contractor ship date.

 

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AAFES OVERSEAS WAREHOUSE VMI PURCHASE ORDER LOGISTICS INFORMATION (*)

(*) These instructions are to be used for Warehouse VMI orders only. Warehouse VMI orders are orders containing the number 8 in the 7th position of the AAFES 10 digit purchase order number.

 

PROTECT FROM HEAT/CHILL/FREEZ CARGO

All shipments, regardless of size or FOB terms, Call AAFES TRANSPORTATION CENTER at the number below for routing information 7-Days prior to ship date.

ATC PHONE NUMBER 214-312-2947

 

GENERAL CARGO

SMALL PARCEL - LESS THAN 200 LBS. AND 15 CUBIC FEET AND MEET US POSTAL REGULATIONS.

FOB DESTINATION VENDORS, SHIP TO THE OVERSEAS APO ADDRESS USING THE UNITED STATES POSTAL SERVICE. CONTACT THE CONTRACTING OFFICER FOR THE APO ADDRESS.

ALL PACKAGES MUST INCLUDE THE APO ADDRESS, THE ORDER NUMBER AND THE STATEMENT, "CONTENTS FOR OFFICIAL USE, EXEMPT CUSTOMS REQUIREMENTS."

FOB ORIGIN VENDORS, CALL AAFES LOGISTICS FOR ROUTING

 

 

LESS THAN TRUCKLOAD (LTL) - OVER 200 LBS. OR OVER 15 CUBIC FEET.

 

FOB DESTINATION SHIPMENTS - SHIP THE FREIGHT AS DESCRIBED IN (A) AND (B) BELOW. THE VENDOR CHOOSES THE CARRIER. WE ENCOURAGE THE USE OF THE AAFES PREFERRED CARRIERS. CALL 214-312-3017 FOR A LIST OF AAFES PREFERRED CARRIERS.

 

FOB ORIGIN SHIPMENTS - SHIP THE FREIGHT AS DESCRIBED IN (A) AND (B) BELOW. USE THE CARRIERS ASSIGNED ON THE VMI ROUTING GUIDE FOR THE CONUS DISTRIBUTION CENTERS, EXCEPT CUSTOMS BONDED LIQUOR (SEE BELOW). PLEASE NOTE ON THE BILL OF LADING THAT CARRIER DELIVERY APPOINTMENT IS REQUIRED.

(A) FOR THE EUROPE DISTRIBUTION CENTER (GIESSEN GERMANY) and PUERTO RICO, SHIP TO:

 

DAN DANIEL TRANSSHIP BRANCH

AAFES DAN DANIEL DC

SHIPPING DOOR 85

233 ENTERPRISE DRIVE

NEWPORT NEWS VA 23603

 

(B) FOR THE PACIFIC DISTRIBUTION CENTERS (JAPAN, KOREA, OKINAWA, HAWAII), SHIP TO:

 

AAFES WCDC TRANSSHIP WAREHOUSE

BLDG 550 700 E ROTH RD

SHARPE ARMY DEPOT

FRENCH CAMP CA 95231

 

 

CONTAINER LOAD (CL) - OVER 5,000 LBS. OR 700 CUBIC FEET.

REGARDLESS OF FOB TERMS CALL AAFES TRANSPORTATION CENTER FOR ROUTING INFORMATION SEVEN DAYS PRIOR TO SHIP DATE.

ATC PHONE NUMBER: 214-312-2915

 

CONTAINER LOAD AND LESS THAN TRUCK LOAD SHIPMENTS MUST FOLLOW THE "MARK FOR" INSTRUCTIONS LISTED BELOW.

"MARK FOR" INSTRUCTIONS:

 

(A) SAMPLE INSTRUCTIONS FOR LTL AND CL SHIPMENTS:

 

TCN ______________ (see paragraph (B) below)

DC Name _______________________________

7-DIGIT FACILITY NO. _______

10 - DIGIT PO NO. __________

 

(B)         THE TRANSPORTATION CONTROL NUMBER (TCN) IS DEVELOPED BY COMBINING THE FACILITY DEPARTMENT OF DEFENSE ACTIVITY ADDRESS CODE (DODAAC) WITH THE LAST EIGHT NUMBERS OF THE AAFES ORDER NUMBER.

 

OBTAIN THE DODAAC FROM THE AAFES FACILITY LISTING ON http://www.aafes.com/edi/doc/aafeslisting.htm

FOR EXAMPLE, A COMPLETE "MARK FOR" AGAINST ORDER 12-9999-9999, GIESSEN DISTRIBUTION CENTER WOULD BE:

TCN HX8AAW 9999-9999

GIESSEN DC

FACILITY # 1339992

12-9999-9999

 

NOTE - FOR LTL SHIPMENTS OF CUSTOM BONDED LIQUOR, PLEASE USE OVERNITE

TRANSPORTATION COMPANY OR YELLOW FRIEGHT SYSTEM.

 

 

AAFES Logistics Customer Service Contacts

 

TRANSPORTATION

 

Domestic Traffic Customer Service Office: (214) 312-3015

International Traffic Customer Service Office: (214) 312-2876

 

CONUS DISTRIBUTION CENTERS

 

Atlanta DC Customer Service Office: (404) 469-5267

Dan Daniel DC Customer Service Office: (757) 888-2827

Waco DC Customer Service Office: (254) 666-8504

West Coast DC Customer Service Office: (209) 234-3700

 

OVERSEAS DISTRIBUTION CENTERS

Giessen DC Customer Service Office: (011) 49-64-140-7353

United Kingdom DC Customer Service Office: (011) 44-1842-828484

Hawaii DC Customer Service Office: (808) 422-6122

Japan DC Customer Service Office: (011) 81-3117-55-3714

Korea DC Customer Service Office: (011) 82-32520-6505

Okinawa DC Customer Service Office: (011) 81-611737-2728

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-MAR 2004-